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Private Funds Manager (PFM) Software


PFM provides a cost effective and easy way for your school to manage school trips, before and after school clubs, events, donations, uniform, fundraising and any other school funds.  It produces all the information the organizers needs and all the finance information your finance team requires.

PFM is used by schools and colleges throughout the UK - from nursery schools and small primaries, to large academies. More than 2000 schools are using the program, which was first introduced in 1999


How can PFM help your school ?

Links with pupil records system

If required, information is automatically synchronised from, Integris and other pupiil record systems ensuring that information such as medical details, pupil premium status and parent contact details are always up to date.

Credit Assessment
Money received

PFM processes cash & cheque payments simply & efficiently, producing receipts if required.  It can automatically read standing orders and direct debits from your bank statement, or you can setup standing order schedules in advance for recurring entries.   

Club attendance module

PFM manages before/after school clubs, either those that are booked in advance, or those where children are charged in arrears after attendance.  For this booked in advance, PFM can produce invoices for the sessions, and can then produce attendance records, payment reports,  statements and chase up letters.

Financial Reports

FPM provides a very wide range of reports. These include standard Financial reports such as the Balance Sheet, Income & Expenditure, Audit Trail etc.;  Account Summaries;   Trip reports such as contact lists, medical lists, payment reports, debtors etc.; and Pupil reports such as payment cards, amounts owing, amounts paid etc.

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Gift Aid

Record gift aidable donations, Bucket Collections and other fundraising income and produce reports for HMRC for reclaiming, including automatic creation of the electronic spreadsheet for uploading

Problems and queries

 Istek provides excellent, timely support, either by phone, email or remote access. Friendly, knowledgeable staff who have worked in schools are here to resolve issues quickly.

Links with online payment systems

PFM can link with online payment providers such as Parentpay, Parentmail,  SchoolComms and Teachers2Parents.  PFM also provides a basic automatic, inbuilt facility to accept internet payments made through the internet banking system.  This facility is free of charge and allows parents to pay online for trips or anything else.

Payments out

Payments can be made from PFM either as cash, hand written cheques, pre printed cheques or through the BACS system.


Invoicing module

PFM has an inbuilt invoicing module,  producing invoices for the parents of children for things like music lessons, transport, prom, damages.  You can also invoice external customers such as for lettings and hires.

Image by Brett Jordan
Inbuilt emailing

Send emails and letters automatically to parents of pupils on trips or linked to accounts.  These can be information, debtor chase up, consent form chase up or anything else required.

Nursery School

Setup nursery sessions  with either session or hourly charges, and book pupils onto calendar.  Generate session summaries and invoices. Record attendance and generate payment reports and chase up letters.

Updates and training

PFM is regularly updated and ongoing online training available. Onsite training also available. Please see Training section for details.

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