Sway & ToDo

​Sway

 

Microsoft Sway is a modern, web-based tool that allows staff to create interactive presentations, newsletters, reports, and digital stories. Unlike traditional tools, Sway enables visually engaging, dynamic content that can include text, images, videos, and other media, all presented in a responsive format suitable for screens of any size.

Many staff use traditional presentation tools such as PowerPoint for communication and learning materials, but these can be time-consuming to format and less interactive. Sway provides a simple, efficient way to create professional-looking content that is visually appealing and easy to share.

 

This course helps staff harness Sway to engage pupils, communicate with parents, and present information in a creative and interactive way, saving time and improving audience engagement.
 

The course includes video demonstrations, downloadable notes, and practical exercises, allowing participants to gain hands-on experience and apply skills immediately.
 

Session 1 - Getting Started with Sway
•    Signing in and understanding the interface
•    Creating a new Sway from scratch or from templates
•    Understanding the storyline and structure of a Sway

 

Session 2 - Adding and Managing Content
•    Adding text, images, videos, and other media
•    Using layouts, styles, and design options
•    Arranging and formatting content sections

 

Session 3 - Interactivity and Design
•    Applying themes and styles for professional appearance
•    Interactive elements such as links, buttons, & embedded content
•    Previewing and adjusting the flow of the Sway
•    Sharing and Collaboration
•    Sharing Sways via link, email, or embed
•    Managing privacy and access settings
•    Collaborating with colleagues in real time

 

Outcomes - By the end of the course, participants wil confidently create interactive and visually engaging Sways; incorporate multimedia, text, and interactive elements effectively; apply themes, layouts, and design options for professional results; share Sways securely and collaborate with colleagues; use Sway to enhance teaching, learning, communication, and school publications.

 

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ToDo

 

Microsoft To Do is a task management tool that helps staff organise, prioritise, and track personal and work-related tasks. Integrated with Microsoft 365, To Do allows users to manage daily tasks, set reminders, create lists, and collaborate with colleagues, ensuring that nothing important is missed.
 

School staff often juggle multiple responsibilities, from administrative duties to lesson planning and meetings. Microsoft To Do provides a central platform to manage tasks efficiently, reduce stress, and stay organised.

 

This course helps staff develop practical skills to plan workloads, prioritise activities, and integrate task management seamlessly with Outlook, Teams, and other Microsoft 365 tools.
 

The course includes video demonstrations, downloadable notes, and practical exercises, allowing participants to immediately apply their learning to manage their work effectively.
 

Session 1 - Getting Started with Microsoft To Do
•    Signing in and navigating the interface
•    Creating tasks and lists
•    Adding due dates, reminders, and notes

 

Session 2 - Organising Tasks
•    Prioritising tasks with flags and categories
•    Creating recurring tasks
•    Grouping tasks into projects or lists
•    Adding steps and sub-tasks

 

Session 3 - Collaboration and Integration
•    Sharing task lists with colleagues
•    Assigning tasks to others and tracking progress
•    Integrating Microsoft To Do with Outlook and Teams

 

Session 4 - Advanced Features
•    Using My Day to focus on daily priorities
•    Customising views and sorting tasks
•    Searching, filtering, and tracking completed tasks

 

Outcomes - By the end of the course, participants will confidently create, organise, and prioritise tasks using Microsoft To Do; track deadlines, set reminders, and manage recurring tasks efficiently; collaborate with colleagues by sharing lists and assigning tasks; integrate To Do with Outlook and Teams for seamless workflow management; improve personal productivity and workload management in a school environment.