Private Funds Manager Upgrade

To Request Form

New features

GENERAL

·         Tab Colour changes for selected items.  For those of you who frequently start to enter receipts as payments and vice verse because it’s not clear which one you are in - and there’s lot of us!!!

·         Access Levels –a  way of restricting access right to some users to certain parts of the software for security and/or segregation of duties

·         Save option - when you’ve done a batch of work this creates a quick and easy archive with the date and time taken as the name.

·         Built in ‘Compact and Repair’ to maintain the integrity of your database (especially large ones) and prevent related errors

ACCOUNTS MAINTENANCE

Payment Schedules – for trips with multiple instalments, you can now enter instalment date and amount. Reports enable checking of who is up to date with or behind on instalments.

·         Additional permission slip types  with ability to change titles

·         Audit Trail record of any changes made to Contribution

TRANSACTION ENTRY 

·         Addition of ‘Departments’ that are independent of Short Code or Cost Centre, that can be selected for any transaction type and summary reports created

·         Cancel Payment option for use when cancelling cheques or cash payment

·         Point Of Sale receipts now specify Cash or Cheque

·         Lump sum receipts print notes

·         Print screen entries option on Payments

·         Improved functioning of short code drop down menu in Transaction Entry allows you type and browse codes

·         Increased view of supplier name box – useful when you have suppliers with the same start to their name egg Kent County Council Football, Kent County Council Supplies

·         Bulk Student Transfers for use when a trip should refund say £2 per student. Transfer it to another shortcode (eg holding or other) for all the students or those selected.

INTERNET RECEIPTS

Report produced to show what’s been downloaded.

SCREEN ENQUIRIES - new reports include:

Financial Reports –

·         Outstanding DD/SO’s - Report showing SS/DDs awaiting up to end date– subtotalled by short code. Give a commitment to year end.

Transaction Lists -

·         Day Book Report –report of all receipts entered (totalled), any banking, payments, transfers etc.

·         Pupil Trip Summary Report – for selected pupil, this list of all trips they are on.

Reports by account –

For all reports, now can print one class details at a time

Free School Meals Report for trips

No permission received report (for chasing up)

Payment Instalment Cards – already paid and outstanding instalments

Improved layouts to incorporate mobile + home phone numbers on appropriate reports

Student Date Of Birth on Contact list

Debtors Letters - Option to print an individual letter

Address Labels – 2 options - Labels with Address and Labels with Class

Any Payment Made report - shows anyone who has paid more than zero against an account with the amount paid and contribution.

GIFT AID

·         Gift Aid receipts - donor list now in surname order.

·         Addition of a free format notes field for addition of UPN number/ Pupil name etc

PERIOD END

Restore from Safety Net – whenever this happens the system will ask you to confirm,  and puts entry in Audit Trail.

Year End purge – Clears the Audit Trail up to a date chosen date. Will help shrink down some of the extremely large databases some schools now have.

Year End date reminder- When you click on CLOSE PERIOD and it completes, you are now prompted to change the new Default Start Period .

SETUP

·         New import report now includes free school meal, date of birth and other information

HELP MENU

Check Version – tells you what version you are on and its date, then goes to the current version web page which will tell you the latest update.

TOOLS MENU

Compact and Repair database option for month end integrity

INVOICING

Invoices produces in alphabetic order

 New report showing invoices in pupil order

 Print invoices Listing reports now in alphabetic order.

 Excel link on invoice listings

‘About to Create Invoices’ message box now shows names and amounts – OK to confirm or Cancel.

Upgrade Cost

The upgrade is available to all schools with a support contract, free of charge.

If you would like an upgrade but do not have a support contract, please request one using the booking form, email or via the website on www.istekuk.com

To get this upgrade

The upgrade will be provided to all schools that return a request either by faxing the enclosed booking form, or by email, or through the web site on www.istekuk.com. Upgrades will be dispatched March 2010