FAQ Number : T6                                     Latest Update: 20/7/07

The Private Funds Manager can produce printed receipts for each entry of money received in Transaction Entry – Receipts.

These receipts can be either 3, 6 or 9 per page, printed onto an A4 sheet and then cut apart, or as an individual receipt which prints onto Compliment Slip sized paper. Alternatively, point of sale receipts can be printed onto small tear/cut -off receipts.

Receipts can be printed for every receipt or just certain ones, either at the time of data entry or after the event. The option to print after the event is more flexible and probably our recommended route.

Printing Receipts at time of data entry

To print receipts as the information is being entered, tick the Auto Receipt option at bottom left of screen in Transaction Entry – Receipts. Select receipt type

If only some entries need a printed receipt, then tick Auto Receipts on before making an entry and then untick it when you do not need receipts for other entries. It can be turned on and off repeatedly through data entry.

Entries waiting to be printed (eg if you have entered 2 items and receipts is set to 3 per page) have a P on the left of the line, indicating they are Pending.

When the receipt has been printed the P changes to an R and the whole line goes green.

Printing Copy Receipts or Printing Certain Receipts after data entry.

To print receipts after data entry, make sure the Auto receipt box in Transaction Entry – Receipts is Unticked.

Go to Screen Enquiries and Report – Copy Receipts.

All the entries for money received are shown.

Their order can be changed by clicking on the column header, eg to sort in Class Order click on By Class header.

Select items for which a receipt is required by clicking on the white tick box on left edge of line.

Click on Print.

Receipts can be printed in Copy Receipts as many times as you wish. Because each has a unique number there is no audit problem.